Executive Assistant – Commercial, Customer & Racing
The Melbourne Racing Club (MRC) is proud to be recognised as a 2022 Winner of The Australian Business Award for Employer of Choice.The Melbourne Racing Club (MRC) is one of Australia's most prestigious Sports, Hospitality, Events, and Property Development companies. As well as running elite horse racing at Caulfield, Ladbrokes Park (Sandown), and Mornington Racecourses, we own 14 pub venues under the Pegasus Leisure Group (PLG), an emerging collection of owned events such as The Peninsula Picnic and the MRC Foundation, our charitable arm.We have an exciting opportunity for a full-time Executive Assistant to join the team on a 10-month fixed-term contract. This role will be responsible for assisting three Executive leaders heading our Commercial, Customer, Racing and Operations teams.This is a diverse and hands-on position requiring professionalism, great interpersonal skills and attention to detail. The successful candidate will work in conjunction with The CEO Office and Organisational Development team to ensure concise communication. Stakeholder engagement and strict confidence around confidential information are of the greatest importance.The successful candidate will be required to attend race days or events on weekends as required.Key duties of the Executive Assistant:Provide administration & personal assistance support to the Executive including managing and coordinating all meetings and travel requirements.Preparation of Monthly Reports and Board papers, meeting the appropriate deadlinesWork closely with the Executive’s direct reports and provide support where neededDevelop, implement and coordinate elements of key events (e.g. Race Days, owned events and corporate functions), in consultation with other relevant internal and external stakeholdersCurate and manage guest lists and invitation processes for key events e.g. Carnival hospitality precincts, Carnival launch, MRC-owned events and othersApproval and processing of supplier invoices from quoting phase through to complete closure of purchase ordersAttending meetings for note-taking and minutesOrganise, execute, and assist with team activities and provide administrative support where required.Skills and ExperienceMinimum five years of demonstrated experience as a Personal or Executive Assistant providing high-level executive support in a similar fast-paced, multi-reporting line roleExceptional PC skills including Outlook, MS Word, PowerPoint and ExcelStrong communication and interpersonal skillsEffective time management and prioritisation skills with a high level of attention to detail.Well-developed presentation and report-writing skillsPrevious experience in a commercial environment (sales and Marketing) and or Racing industry (Desirable)Previous experience in developing, managing, and executing events (Desirable)High level of adaptabilityWhat’s in it for you?Flexible working arrangements to support a work-life balance.Ongoing learning & development opportunities through the organisation-wide DRIVE Development program.Access to our year-round well-being initiatives including our Employee Assistance Program for staff and family.Racing Industry Member passes, discounts across our family of brands and free tickets to a wide range of events.Free onsite parking or a short walk from Caulfield Station.Paid Volunteer and Parental Leave.free flu vaccinationsMonthly staff lunchesMelbourne Racing Club values differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation and encourages all suitable applicants to apply for this role. AUDCaulfield3162